This guide explains the key terms and functions you’ll encounter within the Receiving section of EZ Process Pro. Understanding these will help you manage inbound inventory, track vendor shipments, and stay organized throughout the receiving process.
Receive All from List – All PO
Allows you to receive inventory from one or more purchase orders. You can fully receive and close a PO, partially receive items, or process multiple POs at once.
Invoice
A document provided by the vendor detailing the items shipped and billed. In EZ Process Pro, invoices are entered during the receiving process to confirm and record the incoming inventory.
Non-Received Purchase Orders
Lists all POs that have been sent to vendors but have not yet been received into inventory. This is a key view for tracking outstanding orders.
Search for Purchase Orders
A tool that allows you to look up any PO in the system using filters such as PO number, vendor, date, or status. Useful for reviewing, receiving, or referencing past and active orders.
Receiving Calendar
Displays a calendar view of expected incoming shipments based on the ETAs set in your non-received purchase orders.
Enter Invoice w/o PO
Lets you enter an invoice directly into the system without creating or receiving a PO, immediately adding the items into inventory.
ETA (Estimated Time of Arrival)
The date a shipment is expected to arrive based on vendor communication. Setting ETAs helps populate the Receiving Calendar and manage delivery expectations.
PO # (Purchase Order Number)
A unique identifier automatically assigned to a purchase order once it is printed or emailed. Used for tracking and reference.
PO Date
The date a purchase order was officially created and submitted. Useful for auditing and tracking vendor lead times.
Vendor
The manufacturer or supplier from whom the items are being ordered. All POs are tied to a vendor for sourcing and invoicing purposes.
Shiplist #
A vendor-provided shipment reference number or an internal identifier used for tracking specific shipments. In EZ Process Pro, the Shiplist # area also allows you to print barcodes and price tags in advance of receiving the purchase order—enabling your team to prepare for inventory as soon as it's in transit.
Void PO
Used to cancel a purchase order that is no longer needed. Voiding a PO removes it from active tracking but maintains it in the audit trail.
Container #
Used for tracking international or bulk shipments grouped under a single container.
Freight
Refers to the shipping cost or carrier details associated with delivering the order.