Lock Down Your Warehouse

LOCK DOWN YOUR WAREHOUSE

This is based on 3 static people in the warehouse 1 Guard and 2 helpers that move product between warehouse and routes (truck staging areas).  Note if you have a larger warehouse there can be more helpers and also 2 guards 2 for in and 1 for out. 

The blue dash lines are chain link fence or some type of temp wall that is just high enough to make it impossible to pass an item over easily. Short solid ines in blue, red, green and yellow are doors. 

There are designated IN and OUT doors

Yellow has a key to the showroom but cannot access the warehouse to move goods in or out without Blue (who is the person in the Guard Hut).  

Blue is the warehouse guard. Blue can move items to the showroom or the truck staging areas but cannot get any item out of the building.  Only red and green can leave the building.  Blue is responsible for the inventory count staying accurate or they are considered responsible for overages or shrinkage at recount so they take it very seriously.  Everything must pass blue in the guard hut and be handed a memo.  If things are going out, they are a delivery, pickup, backorder or transfer memo. If things are coming in there must be a PO to match what is being received or a transfer memo to bring the items in.  These memos are handed to the GUARD so that items are checked as the pass by the small space.  This same guard is responsible for unlocking the door between the showroom and warehouse and counting product as it passes to ensure it is on the transfer meme

Red is the drivers and their helpers whether its in house or 3rd party you should designate each driver to a route.  The route = their bay.  They can only access the product that is placed in their bay areas.  They are responsible for the items in their bay areas .  They sign off next to each item on the office copy of the receipt and the office copy stays behind as record that they accepted the item in good condition.   They take with them the customer copy and the copy to be signed.  The copy to be signed is then returned to blue no later then next business day.  Each bay is a 2 key lock It requires a BLUE and a RED that way neither party can take product out the door without the other. 

Blue then matches the office copy and the signed copy together and turns it in to the person in charge of confirming completions (they check the office copy against the signed copy to make sure that if it left in good condition it got to the customers house in good condition