In this article, we will discuss how to confirm a finance payment in EZ Process Pro
There are several different ways to find and sell that need a finance payment that needs to be confirmed which will be discussed below.
When confirming payment you must first navigate to Main Menu > Management > Finance Department > Confirm Payment, from here you will see several different options
- By Sale Number: If you already know the sale number you wish to confirm the payment for this is your best option as you can simply search for the Sale Number as seen below
- By Date of Contract: If you would like to see all financed sales regardless of payment status this is the best option. You can then select the sale that needs to be confirmed from the list
- By Confirmed Deliveries: This option allows you to see all sales that have been financed within a given date range and have had all items delivered regardless of the confirmation status of the payment.
- By Unconfirmed Deliveries: This option allows you to see all sales that have been financed within a given date range and have not had all items delivered regardless of the confirmation status of the payment.
- BY Finance Company: This option is best used to find all sales within a specific time frame for a specific finance company
As you will see in the screenshot below. If a payment is needed for the sale you will have the option to Confirm Payment under the Payment Confirmed section window.
After clicking on Confirm Payment a new window will pop up as seen below.
Here you will need to fill out the following:
- Amount Received: This is the amount received from the finance company, If the amount received is less than the amount financed, the system assumes it is a special promotion finance charge and adds the difference of funds to the cost of the merchandise when calculating commissions
- Received Date: This will default to the current date, however, this date can be edited to reflect the actual date the funds were received.
- Check# or Direct Deposit Ticket #: One of these fields must be populated to allow tracking of the payment within the system.
- Notice: This field can be used to store any notes that are relevant to the transaction and may need to be viewed at a later date.
When you click on the Confirm button the system will update your report to show YES in the Payment Confirmed field. The system will also automatically add the funds to your appropriate revenue reports, and eliminate the sale from the accounts receivables.
